Supplier Quality Requirements
General Requirements - The Purchase Order will specify requirements for purchased product or service. This purchase order represents the entire agreement between the parties. The supplier must assure purchased product or services conform to specified purchase requirements. The supplier must notify Commercial Tool of nonconforming product and arrange approval before sending nonconforming material. The supplier must also notify Commercial Tool of changes in product and/or process definition and, where required, obtain Commercial Tool approval before shipping.
Control of Suppliers and Purchased Product - The type and extent of control applied to the supplier and the purchase depends upon the effect the purchase has on the final product.
Supplier and Purchase Product Controls A - K (applicable only when called out in the Purchase Order):
A. Material Certification Required - A material cert shall be provided with the shipment stating the specification number of the material being supplied as it appears on the purchase order, revision letter, purchase order number, lot code or heat number, shelf life(if applicable), and date of shipment. Actual test results as required by the specification, such as mechanical test data, chemical properties, hardness, etc., shall accompany the certification. This certification must be signed by an authorized agent of the supplier including the agent’s title.
B. Special Process or Procedure Required - A certification is required with a statement certifying conformance to each special process (e.g. welding, plating, heat treat, etc.) or procedure performed on the material to the specification(s) listed on the Purchase Order. This may include a requirement for qualification of personnel. If subcontracted, the supplier must use Commercial Tool-approved special process sources. The signature of an authorized agent of the company performing each special process or procedure, including the agent’s title must appear on the certification. It must also include the Purchase Order number, part number and revision level, serial numbers (if applicable), lot number (if applicable), and quantity shipped.
C. Inspection Report Required - The supplier shall perform a 100% inspection of all drawing key characteristics and notes. An inspection report shall be submitted identifying each characteristic noted on the engineering drawing. The inspector shall stamp each characteristic and drawing note indicating acceptance status. A certification statement referencing the Purchase Order number, part number, revision level, serial numbers (if applicable), and quantity inspected shall accompany the Inspection Report.
D. Shelf Life Certification Required - A certification is required for the shelf life of age/environmental sensitive materials which states the date of manufacture, the shelf life and the date of expiration. The certification must include the Purchase Order number, part or specification number, lot or batch number of the material and the quantity shipped. It also must be signed by an authorized agent of the company along with the agent’s title. Materials ordered to a prime contractor specification must meet the requirements of that specification. Distributors may not ship materials with less than 75% of the required shelf life remaining unless specifically authorized by Commercial Tool.
E. QMS Required - The supplier shall maintain a quality management system applicable to its business that ensures Commercial Tool requirements are met (e.g., ISO9001, ISO17025, AS9100, TS16949, etc.). The supplier must provide evidence of such a system (e.g., ISO Certificate).
F. Source Inspection Required - For product acceptance required prior to shipment, Commercial Tool must be notified to perform source inspection and initial acceptance of the product at the supplier’s facility. Acceptance does not imply product will not be rejected upon receipt at Commercial Tool should a nonconforming product be found.
G. Customer Material Required - When material is supplied by Commercial Tool for processing, the supplier must use the material supplied and return any unused material. Material substitutions are prohibited without formal approval by Commercial Tool.
H. CMM Report Required - A CMM (inspection/layout report), identifying the key characteristics produced on the purchased part(s) with the applicable inspection results, is required with the shipment. The report is to be signed, or stamped, and traceable to the person performing the inspection. Any deviations to drawing or specification requirements must be approved by Commercial Tool prior to shipment.
I. Right of Access Required - Commercial Tool, our customers, or regulatory agencies, have the right of entry to your facility when necessary, to determine and verify the quality of contracted work, records, and material.
J. Records Required - The supplier must retain quality records traceable to the conformance of product/part numbers delivered to Commercial Tool and make such records available to regulatory authorities and Commercial Tool authorized representatives. The supplier must retain such records for a minimum of five (5) years from the date of shipment under each applicable order for all product/part numbers unless otherwise specified on the Purchase Order.